Run athlete merch photo day as a small, repeatable production: confirm intended image use, assign a private job identifier, capture a consistent shot set, and check file matching before participants leave.
A practical floor plan and appointment schedule
| Minutes | Task | Owner |
|---|---|---|
| 0–3 | Confirm intended use, garment and private job ID | Coordinator. |
| 3–7 | Full product and design detail | Photographer. |
| 7–11 | Optional portrait or another product view | Photographer and participant. |
| 11–15 | Check focus, file match and delivery route | Coordinator and participant. |
Pilot the sequence with one willing participant before booking more slots. Add a buffer between appointments and a longer option when needed. The schedule is a starting point, not a requirement that every athlete move at the same pace.
Use filenames such as job-014_front_01 and keep the identity mapping in a separate private project record. Do not expose contact details or permission forms in the photographs. Confirm the authorized sharing route before delivery, and provide a way for participants to flag an incorrect file or unwanted image.
For lighting and composition, use the phone photography guide’s setup diagram, real archive examples and companion video. Consistent product views are more useful than a large folder of near-duplicates.
Before you finish
- Pilot the timing and keep an accessible route.
- Match files to the correct participant before delivery.
- Confirm intended publication rights separately from attendance.